Departmental Record Retention for Business and Financial Records

Applies to: All Departments and Units of the University
  1. Policy and Purpose

    The required retention period of various documents associated with an activity is dependent upon the source of funds supporting the activity. At the conclusion of the recommended retention period as outlined in sections II - VII, departmental financial records should be removed from the unit’s active files. Most of this material, including all types of records listed in section IV, should at that time be destroyed.


Personnel Records - Collection, Retention and Release

Applies to: Personnel Records for all University Faculty and Staff
  1. Policy

    The collection, availability and disclosure of the contents of personnel files is governed by regulations established by the University and applicable laws.

    The Faculty and Staff Records Office, the Medical Center Staff Records Office and the custodian of personnel files or records in various departments, schools, colleges or other University offices are subject to these regulations.


Security Clearance

Applies to: All Regular and Temporary Staff
  1. Policy

    The University may require a security clearance of its staff members, as a condition of employment in certain positions. Such clearance may be necessary for incumbents or applicants for employment, if their work requires access to information classified by the Federal Government. The determination of need for security clearance for specific positions or projects will be mutually determined by the University and the responsible Government Agency.


Unemployment Compensation

Applies to: All University Staff Members
  1. Policy

    Current and former University staff who meet eligibility requirements may draw unemployment compensation payments during periods of unemployment, in accordance with the Federal Employment Security Amendments of 1970, and the Michigan Employment Security Act.


Non-Appointment Related University Compensation

Applies to: All Faculty and Staff
  1. Policy

    Appointment as a full-time faculty or staff member generally precludes other employment at the University. Compensation for full-time appointments will cover all responsibilities to the University, including teaching, research, administrative and supervisory duties or other professional activities. Non-appointment related compensation may be approved for services which are clearly above and beyond those services which are associated with the faculty or staff member’s regular duties.


Retirement Furlough

Applies to: Regular Instructional Staff (Professorial Ranks Only)
  1. Policy

    A regular, instructional staff member of professorial rank hired prior to January 1, 1984, who meets the eligibility requirements is eligible for a terminal furlough year that may be taken as the last year preceding retirement or in partial installments over two or three years prior to the effective date of retirement, during which time the staff member is relieved of normal responsibilities and may be called upon to act in a consulting capacity to the University or to conduct research in his/her field of interest.


Discrimination and Harassment

Applies to: All Faculty and Staff Members

    It is the policy of the University of Michigan to maintain an academic and work environment free of discrimination and harassment for all students, faculty, and staff.  Discrimination and harassment are contrary to the standards of the University community.  They diminish individual dignity and impede educational opportunities, equal access to freedom of academic inquiry, and equal employment.  Discrimination and harassment are barriers to fulfilling the University’s scholarly, research, educational, patient care, and service missions.  Discrimin


Weapon Possession

Applies to: Weapon Possession
  1. Policy

    Except as otherwise provided below, employees are prohibited at any time while on any property owned, leased or otherwise controlled by the University, or elsewhere in the course of their employment with the University, from possessing or discharging any firearm; possessing or using any explosive or any knife, sword or machete having a blade longer than four (4) inches or, in the case of a knife with a mechanism to lock the blade in place when open, longer than three (3) inches; or possessing, discharging or using any other dangerous weapon.


Federal Insurance Contributions Act (FICA) Tax Withholding

Applies to: All faculty and staff
  1. Policy

    The University is required to withhold FICA taxes from salaries and wages of all of its employees, except for student employees who are enrolled at U-M at least half-time. In addition, certain PhD students who are enrolled less than half-time, non-resident alien (NRA) employees and employees performing work outside the U.S. may be exempt from FICA tax withholding as detailed below.