201.42

Perquisites

Applies to: Regular Employees
  1. Policy

    When staff members are furnished maintenance of significant value, such as room and board, wages paid will be reduced from the regular rate by the fair market value of the maintenance.
  2. Regulations and Definitions

    1. Staff members living in University-owned structures as a part of their job must have a perquisite determined on an annual basis. Any staff member receiving meals or other personal services of significant value will also be assigned a perquisite.
    2. Perquisites are authorized and reviewed annually by the appropriate Compensation Section of the Personnel Office and the operating unit.
    3. Perquisites are subject to Social Security taxes.
    4. A lodging perquisite is not subject to federal or state income tax only when:
      1. It is furnished on that portion of the premises of the University where the staff member performs a significant portion of assigned duties.
      2. It is furnished for the convenience of the University.
      3. The staff member is required to accept the lodging as a condition of employment.
    5. A meal perquisite is not subject to federal or state income tax only when:
      1. It is furnished for the convenience for the University.
      2. The staff member does not have a choice of providing meals in another manner.
    6. Perquisites are considered in determining benefit plan eligibility levels, but are not subject to retirement plan deductions and contributions.
  3. Procedure

    RESPONSIBILITY ACTION
    1. To effect a perquisite:
    Supervisor 1. Notify Compensation by memorandum that the staff member is, or will be, living in a University-owned structure or receiving board as part of the job.
    Staff Records 2. Prepare Change of Status form with compensation reduced by the amount of the perquisite and transmit copies to Payroll and the operating unit.
    Supervisor 3. Receive confirming Change of Status and communicate action to the staff member.
    1. To retract a perquisite:
    Supervisor 1. Notify Staff Records by memorandum that the staff member is no longer living in a University-owned structure or receiving board as part of the job.
    Staff Records 2. Prepare Change of Status and transmit to Payroll and the operating unit.
SPG Number
201.42
Last Updated
Next Review Date
Applies To
Regular Employees
Owner
University Human Resources and the Office of the Provost and Executive Vice President for Academic Affairs
Primary Contact
University Human Resources and the Office of the Provost and Executive Vice President for Academic Affairs